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Data & Privacy Policy

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We are committed to protecting your personal data and respecting your privacy. This Data & Privacy Policy explains how we collect, use, and protect your personal information when you visit our website and register for the Africa Satellite Navigation Conference. Please read this policy carefully to understand our practices regarding your data.

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1. Information We Collect

1.1 Personal Data:

When you register for the Africa Satellite Navigation Conference or interact with our website, we may collect the following personal data:

  • Name: For identification purposes.

  • Email Address: To send you event updates and confirmations.

  • Phone Number: For any urgent communications regarding the event.

  • Affiliation: To understand your professional background.

  • Job Title: To tailor the event experience.

  • Other Information: Any additional information you voluntarily provide during registration or other interactions with us.

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1.2 Technical Data:

We collect technical data to improve your browsing experience and website performance. This includes:

  • IP Address: To help diagnose problems with our server and administer our website.

  • Browser Type and Version: To ensure compatibility and enhance user experience.

  • Operating System: To optimize website functionality.

  • Referral Source: To understand how you found our website.

  • Length of Visit: To analyze how long users stay on our site.

  • Page Views and Navigation Paths: To monitor and improve website content and structure.

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1.3 Cookies:

Our website uses cookies to track your activities and preferences. Cookies are small files stored on your device that help us provide a better user experience. You can manage your cookie preferences through your browser settings.

 

2. How We Use Your Information

2.1 Event Management:

Your personal data is essential for managing your participation in the Africa Satellite Navigation Conference. We use this data to:

  • Send event updates, reminders, and confirmations.

  • Provide logistical information, such as venue details and schedules.

  • Facilitate networking opportunities by sharing basic information with other participants (with your consent).

 

2.2 Communication:

We may use your contact details to inform you about related events, services, and opportunities that may interest you. This includes:

  • Newsletters and promotional materials.

  • Invitations to future events.

  • Updates on our initiatives and projects.

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2.3 Website Improvement:

Technical data helps us improve our website's functionality, user experience, and security. We analyze this data to:

  • Identify and fix technical issues.

  • Optimize website content and navigation.

  • Enhance overall website performance.

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2.4 Legal Compliance:

We use your data to comply with legal obligations and respond to legal processes. This includes:

  • Reporting requirements.

  • Investigations and audits.

  • Compliance with court orders or legal requests.

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3. Data Protection and Security

3.1 Security Measures:

We implement a range of security measures to protect your personal data from unauthorized access, use, or disclosure. These measures include:

  • Secure Servers: Our servers are protected by industry-standard security protocols.

  • Firewalls and Encryption: We use firewalls and data encryption to safeguard your data.

  • Access Controls: Only authorized personnel have access to your personal data.

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3.2 Data Storage:

Your personal data is securely stored and only accessible to authorized personnel. We retain your data only as long as necessary for the purposes outlined or as required by law. Our data storage practices include:

  • Regular backups to prevent data loss.

  • Secure physical and digital storage facilities.

  • Policies for data retention and deletion.

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3.3 Third-Party Services:

We may employ third-party service providers for event management and website operations. These providers are obligated to protect your data and use it only for the services we request. Our agreements with these providers include:

  • Confidentiality Clauses: To ensure they do not misuse your data.

  • Data Protection Agreements: To guarantee compliance with our data protection standards.

  • Regular Audits: To monitor their compliance with our security requirements.

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4. Sharing and Disclosure of Information

4.1 Event Partners:

We may share your personal data with event partners and sponsors to facilitate event-related communications and opportunities. These partners are bound by confidentiality agreements and are required to protect your data. Our sharing practices include:

  • Limited Data Sharing: Only sharing necessary information.

  • Purpose-Specific Sharing: Data is shared only for event-related purposes.

  • Consent-Based Sharing: We seek your consent before sharing data with partners.

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4.2 Legal Requirements:

We may disclose your data to third parties if required by law, legal processes, or to protect the rights, property, or safety of our organization, participants, or others. This includes:

  • Compliance with Legal Obligations: Sharing data to comply with legal requirements.

  • Responding to Legal Processes: Providing data in response to court orders or subpoenas.

  • Protecting Rights and Safety: Sharing data to protect the safety of participants and the integrity of the event.

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4.3 Business Transfers:

In the event of a merger, acquisition, or sale of assets, your data may be transferred to the successor organization. You will be notified of such changes and your rights regarding your data. Our business transfer practices include:

  • Notification of Changes: Informing you about changes in data ownership.

  • Continuity of Data Protection: Ensuring the successor organization upholds our data protection standards.

  • Opt-Out Options: Providing you with options to manage your data during business transitions.

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5. Your Rights

5.1 Access and Correction:

You have the right to access and correct your personal data. You can request a copy of your data or update your information by contacting us. Our processes include:

  • Data Access Requests: Providing you with access to your data upon request.

  • Data Correction Procedures: Allowing you to correct inaccuracies in your data.

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5.2 Data Portability:

You can request the transfer of your personal data to another organization or directly to you, where technically feasible. Our data portability practices include:

  • Data Transfer Mechanisms: Ensuring secure transfer of your data.

  • Format of Data: Providing data in a commonly used, machine-readable format.

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5.4 Deletion:

You can request the deletion of your personal data, subject to legal and contractual obligations. Our data deletion practices include:

  • Data Erasure Requests: Complying with requests to delete your data.

  • Retention Limitations: Ensuring data is only retained as necessary.

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6. Changes to This Data & Privacy Policy

We may update this policy periodically to reflect changes in our practices or for legal and regulatory reasons. Any changes will be posted on this page, and we encourage you to review it regularly. Our change notification practices include:

  • Update Announcements: Informing you of significant changes to the policy.

  • Version Control: Clearly marking the version and effective date of the policy.

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7. Contact Us

For any questions or concerns about this Data & Privacy Policy or our data practices, please contact us. 

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By using our website and registering for the Africa Satellite Navigation Conference, you agree to the terms of this Data & Privacy Policy. Thank you for trusting us with your information and participation.

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